Administrative Specialist

Job Description

With over 80 years of experience, MAPEI is now one of the leading global manufacturers of chemical products for the building industry. We offer high-quality, durable products that care for both the planet and people. We rely on this same expertise to contribute to the most important architectural and infrastructural works in the world, including projects in the housing sector and the renovation of historic buildings.

Come join the MAPEI company as an Administrative Assistant

The position holder assists and provides administrative support to the two Sales Directors for Eastern/Central and Western Canada.

Main tasks and responsibilities of the position:

·Assists and supports the Canadian Directors of Sales;

·Does clerical tasks such as invitations to meetings, reports, specific requests from directors. Management of electronic calendar;

·Coordinates sponsorships, donation requests, and requests from industry organizations (CSC, TTMAC, NFCA, ICRI);

·Does the verification, follow-up and update on IOA-03’s, special pricing programs, keeps track of program notifications, validation, dates and expiries;

·Manages and tracks all information regarding rebate programs, truckload programs, promotional offers;

·Responsible for maintaining office document retention, both electronic and paper systems;

·Coordinates the preparation and assists to finalize price lists for Canada;

·Coordinates and assists with special projects and special contracts;

·Preparation of monthly CRM sales reporting;

·Assists with timely claim management;

·Assists with the writing, preparation, translation of all documents or service memos both internal and/or external;

FOR THE DIY GROUP

·Assists Canadian Sales Directors with their various requests (Canada-DIY & NON-DIY);

·Ensures application of clients' requirements such as information reporting;

·Coordinates various requests from DIY BDM’s & DIY distributors (internal link);

·Problem solving and investigation of DIY issues;

·Prepares and creates various documents; data entry on DIY customers' websites as requested by the DIY BDM;

·Manages the physical / electronic filing;

·Does all other related tasks.

· Education: CD in Administration or Secretarial

· Years of experience: 5 years experience in a similar position

· Languages spoken and written : French and English

· Excellent skills/knowledge with different softwares such as Word, Excel, PowerPoint, Adobe

· Knowledge of Dynamics D365, an asset

· Autonomy

· Personal integrity

· Good interpersonal relationships

· Time and priority management

· Sense of planning and organization

· Detailed (rigorous)

If you want to learn more about our company, visit our website: MAPEI - adhesives, sealants, chemical products for building