Construction Project Coordinator

Job Description

Your main responsibilities

The NI & MOD Project Coordinator is responsible for assisting the Field Operations Manager and Field Supervisors with the service, maintenance and sales coordination for new and modernizations projects. This role ensures that files / projects are maintained, assists with reporting, invoicing and activity coordination.

Service and Project Coordination

• Assist with the development and coordination of field activities with Field Supervisor


• Work with customers including property managers, architects and other trades to determine needs and respond to inquiries


• Examine technical specifications to determine material and parts required for repair and modernization, and place orders accordingly


• Manage administration and ordering of parts, supplies and permits


• Track and maintain inventory records of maintenance and repair parts


• Assist with field visitations to assess readiness / progression of site conditions for repair and modernization activities


• Schedule planned repairs with customers


• Issue submissions and arrange inspections with local elevating devices branch


• Communicate major non-billable repairs with customers


• Create and maintain MS Projects Schedules for modernization jobs

Maintenance of Documentation & Systems

• Maintain Master Vendor Listing as per ISO


• Maintain and update manpower lists


• Create and update training logs


• Procedure development and maintenance


• Maintain Accurate Route and Route Lists


• Maintain technical library


• Track and enter maintenance audits
  
• Maintain records as required for Provincial Safety Board (Eg. CORE)


• Maintain records for product liability claims


• Maintain records for PAT, 5 point callback, safety and field

Finance Support

• Assist with accounts payable processing


• Issue and file purchase orders


• Complete monthly invoicing as required


• Process authorized field payroll and expenses


• Track progress of repair revenue to meet monthly budgets


• Generate time and material billings for supervisors approval and processing

Administrative Support

• Support onboarding process for field employees


• Manage uniform purchasing


• Coordinate training for service department – supervisors and technicians


• Prepare various reports utilizing SAP and MS Office


• Review and create correspondence for hourly employees and customers


• Filing and other administrative duties

What you bring

• Business school or college certificate or related experience


• Proficient in MS Office


• Knowledge of SAP reporting functions


• Communication : Excellent verbal and written communication skills


• Organization : Possess excellent organization skills with the ability to balance high volume of activities and changing priorities


• Problem Solving : Information seeking and achievement orientation, ability to solve problems both independently and collaboratively


• Teamwork : Ability to interact with all levels and foster a teamwork relationship

What’s in it for you?

• Competitive Salary (commensurate with experience)


• Competitive Bonus Incentive Program or Commission Plan


• Wide range of professional and leadership development opportunities


• Competitive Extended Health, Dental & Vision Plans


• Generous Paid Time Off Plans


• Tuition Reimbursement Program


• Competitive Group RRSP with Company Match

We Elevate… Your Career

Become part of our team and help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Are you ready to embark on a new journey? Join #TeamSchindler!

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