Executive Administrative Coordinator

Job Description

<p>We are hiring an<br>Executive Administrative Coordinator, Full Time Permanent<br>basis at our office located in<br>North York, ON<br>.</p><p>Who Are We -<br>123Dentist<br>is Canada's largest majority dentist-owned network of dental practices, with almost 500 locations nationwide and nearly 8,000 employees. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including HR, marketing, finance, as well as supply & equipment procurement.</p><p>To learn more about us, please visit here: </p><p>What We Offer -<br>We offer professional advancement opportunities, competitive compensation, fantastic benefits and a long-term career in a growing network located in multiple communities across the country, at all levels of the industry.</p><p>Position Summary -<br>The Executive Administrative Coordinator provides essential administrative and organizational support to assigned executives by handling administrative tasks and ensuring smooth day-to-day operations. This role focuses on calendar management, travel arrangements, and expense processing. The position requires attention to detail, reliability, and the ability to follow established procedures.</p><p>Key Responsibilities -</p><ul><li>Schedule and organize meetings and appointments.</li><li>Arrange travel as needed.</li><li>Assist with accounts payable and expense submission tasks, such as submitting invoices and tracking approvals.</li><li>Maintain organized digital document systems for easy retrieval.</li><li>Prepare and format correspondence, reports, and other documents as directed.</li><li>Provide occasional backup for reception duties, including answering phones and greeting visitors.</li><li>Other duties as assigned.</li></ul><p>Qualifications -</p><ul><li>High school diploma or equivalent; post-secondary education in office administration is an asset.</li><li>1–2 years of administrative experience preferred.</li></ul><p>Required Skills & Abilities -</p><ul><li>Highly professional and adaptable with proven judgment and discretion.</li><li>Sensitivity to confidential matters is required.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Strong organizational skills and attention to detail.</li><li>Ability to follow instructions and established processes.</li><li>Good communication skills for internal coordination.</li></ul><p>Working Conditions -</p><ul><li>Highly professional, collegial work environment</li><li>A supportive team, keen to enable you to learn and grow alongside the organization.</li><li>Dynamic, fast-paced and growing company, with an entrepreneurial, can do' approach</li></ul><p>Equal Opportunity Employer -<br>123Dentist is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</p><p>We thank all candidates for their interest; however, only those selected for an interview will be contacted.<br>JOB ID:9608-EAC-ON-0999</p>