Executive Assistant

Job Description

Job Description

Job Description

Kingstec is an engineering and project management firm in Mississauga. We are looking for a motivated and energetic individual to join our team.

Job Description:

We are seeking an English and Cantonese-speaking Executive Assistant to assist the director in overseeing the daily operations of our engineering company.

Responsibilities include:

· Manage and supervise administrative team including receptionists, and administrative staff

· Assist in review, revise and implement company policy and procedures

· Oversee maintenance of office building and related office equipment (office cleaning, safety related items, security, office supplies etc)

· Assist with recruitment, onboarding and employee relations while being able to communicate effectively in Cantonese and English

· Coordinate employee training and development programs

· Assist in maintaining employee records (vacation, sick time, personnel files, benefits administration)

· Assist in handling employee concerns and provide support to resolve human resource issues

· Assist in planning and organizing company events and meetings

· Manage office budget and expenses

· Enforce and monitor health and safety regulations according to Ontario law, maintaining a safe and secure work environment for employees

Qualification:

• Diploma or above in Business Administration and/or Human Resources discipline
• Minimum 5 years of relevant Office administration role and HR experience of which 3 years in a supervisory level
• Proficient in Microsoft Word, Outlook, Teams, PowerPoint & Excel
• Excellent working knowledge of Federal & Provincial employment laws and regulations
• Fluency in Cantonese/English is required as well as strong verbal and written communication skills in both languages
• Strong organizational & leadership skills. Must be a team player, hardworking, responsible, independent, and pay meticulous attention to detail
• Experienced in problem-solving and conflict resolution
• Strong interpersonal and communications skills. Able to lead and work in a team-oriented, fast-paced environment. Must be able to multitask and work well under pressure

Benefits

• Group Benefits including medical, dental, vision and life insurance
• Bonus opportunity twice a year
• Paid vacation from 2 to 4 week depending on years of services

Kingstec is a one-stop Engineering, Manufacturing, and Logistics, business partner.
We have managed over 5,000 successful projects for our clients over the past 40 years, delivering projects and products On time, with the right quantity and the right price.

Company Description

Kingstec is a one-stop Engineering, Manufacturing, and Logistics, business partner.\r\nWe have managed over 5,000 successful projects for our clients over the past 40 years, delivering projects and products On time, with the right quantity and the right price.