Executive Assistant to the CEO

Job Description

Job Description

Job Description

Salary: $65,000 $78,000 CAD (based on experience)

About Us

At Focal Point, we believe that clarity drives success. As a global leader in business coaching, we help entrepreneurs, executives, and business owners rediscover their focus, elevate their performance, and achieve meaningful growth.

Our franchise system connects clients with world-class coaches who bring clarity to complexity and turn goals into results. Rooted in integrity, accountability, and continuous improvement, were a collaborative team that supports over 250 coaches worldwide, and were growing fast.

As we expand our global presence, were looking for a confident, detail-driven professional who can help our CEO stay one step ahead every day.

About the Role

Were seeking astrategic and proactive Executive Assistantto serve as the right-handto our CEO. This is more than a support role; its an opportunity to work at the heart of a fast-moving organization and help shape how it operates.

Youll coordinate priorities, manage communication, and bring structure to a dynamic, entrepreneurial environment. If you thrive on initiative, stay cool under pressure, and naturally anticipate whats needed next, youll be an incredible fit.

You Might Be a Fit If You:

• Take initiative instinctively; you see what needs to happen and make it happen.
• Love creating structure, systems, and clarity for fast-paced leaders.
• Communicate with professionalism and confidence at all levels.
• Can handle competing priorities without losing focus or calm.
• Bring both big-picture thinking and exceptional attention to detail.

Key Responsibilities

Executive Support

• Manage and optimize the CEOs calendar, schedule, and communications.
• Anticipate needs; preparing meeting materials, summaries, and follow-up actions.
• Coordinate office events, leadership meetings, and special projects.
• Draft emails, memos, and presentations that reflect the CEOs voice.
• Handle confidential information with discretion and professionalism.

Operational Coordination

• Build and maintain systems that improve organization and efficiency.
• Track project deliverables, decisions, and priorities across departments.
• Manage travel logistics, itineraries, and expense reporting.
• Collaborate with sales, marketing, customer support, and operations teams to align on company priorities.

Strategic Partnership

• Understand the CEOs goals and help focus time and energy on what matters most.
• Identify opportunities to streamline or delegate work.
• Act as a communication bridge between the CEO, team members, and partners.
• Prepare concise reports, notes, and action summaries after key meetings.
• Maintain strategic objectives, updates, deliverable directives, and notes for the Senior Leadership team.

Qualifications

• 46 years supporting a senior executive or business owner in a fast-paced environment.
• Able to work on-site and travel occasionally.
• Excellent written and verbal communication skills; confident, tactful, and adaptable.
• Highly organized with exceptional follow-through and prioritization skills.
• Advanced proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word), Zoom, and Google Workspace.
• Experience with Monday.com, HubSpot, or similar tools is an asset.
• Ability to create structure in an evolving, growth-stage company.

Nice to Have

• Experience supporting a visionary, high-energy leader.
• Background in professional services, franchising, or small business operations.
• Familiarity with Apple OS and modern productivity apps.

Why Youll Love Working Here

At Focal Point, we do meaningful work with driven, collaborative people who care about results.

Youll work directly with the CEO and senior leadership team, gaining insight into executive decision-making and helping shape the operational heartbeat of a company thats scaling globally.

We value initiative, clarity, and creative problem-solving, and we celebrate individuals who take ownership and continually improve things every day.

We offer:

• Comprehensive benefits package
• Paid vacation and professional development opportunities
• A growth-focused, collaborative work environment that rewards initiative

How to Apply

Applications are accepted through our BambooHR portal here: https://focalpoint.bamboohr.com/careers/43?source=aWQ9MTA%3D.

Well review each application carefully and reach out to selected candidates for a short follow-up email with two clarifying questions before scheduling interviews.

This is your chance to make an impact at a company built on clarity, integrity, and growth; and to work alongside a leader who moves fast and values people who do the same.