Executive & Operations Coordinator

Job Description

Job Description

Job Description

Salary: $55,000 - 65,000

Ifyoure excited about building systems that empower others to lead - and want to help shape Canadas next generation of entrepreneurial, AI-ready talent for the future of work - wed love to hear from you!

Venture for Canada is a national non-profit and registered charity equipping talent across Canada with the entrepreneurial skills, mindset, and opportunities to succeed in a 21st-century economy increasingly shaped by rapid change and emerging technology. We believe that to be entrepreneurial is to act upon opportunities to create value for others.

The resourcefulness and creativity of people across Canada are essential to addressing our countrys greatest challenges. Venture for Canada serves as a catalyst for systemic social change by empowering individuals to create a more prosperous, inclusive, and innovative society.

Im Kathleen, VFCs Senior Manager of People Operations, and Ill be guiding the recruitment for this role. Since joining in 2019, Ive watched our team grow from 9 to 30+ mission-driven colleagues, and were thrilled to be expanding again. To learn more about our hiring process and workplace philosophy, visit our Careers pagehere.

About the Executive & Operations Coordinator:

This is a key role for VFC: perfect for someone whos energized by keeping leaders organized, loves creating smooth operational systems, and takes pride in supporting people and processes to work at their best. Youll serve as a central partner to VFCs CEO managing schedules, preparing briefings, coordinating communications, and ensuring day-to-day priorities stay on track with professionalism and discretion. Youll also help keep the organization running smoothly by supporting office coordination, administrative workflows, internal communications, and continuous improvements to operational processes. And as a key contributor to People Operations, youll help coordinate recruitment logistics, maintain HR records, and assist with onboarding and offboarding to ensure candidates and staff have a thoughtful, welcoming experience at every stage.

Role Responsibilities:

CEO Executive Support

• Manage the CEOs schedule, meetings, travel logistics, and daily priorities.
• Prepare briefing materials, track follow-ups, and ensure the CEO is prepared for engagements.
• Draft, edit, or coordinate communications on behalf of the CEO to internal and external stakeholders.
• Maintain confidentiality and consistently exercise sound judgment.

Organizational Operations & Administration

• Help keep operations running smoothly from office coordination to systems upkeep.
• Handle essential administrative tasks, mail handling, supplies, purchasing, and occasional errands.
• Support team-wide meetings, internal communications, and organizational logistics.
• Improve processes and contribute to operational best practices across VFC.

Recruitment & Talent Coordination

• Coordinate recruitment logistics such as interview scheduling, posting jobs, and communicating with candidates.
• Support initial screening steps or reference checks as required while promoting a positive and inclusive candidate experience;
• Maintain and update People Operations records and tools such as the HRIS
• Assist with onboarding and offboarding logistics in collaboration with the People Operations team.
  
  

Job Requirements:

• 2+ years of administrative or executive support experience, ideally in a nonprofit, startup, or similarly dynamic setting.
• Exceptional organization, attention to detail, and ability to manage multiple priorities with calm and clarity.
• Strong written and verbal communication skills; able to prepare polished, professional materials.
• Proficiency with Google Workspace, Slack, Zoom, and administrative systems.
• Ability to maintain confidentiality and navigate sensitive information with discretion.
• Service-oriented, proactive, and relationship-focused comfortable supporting colleagues at all levels.
• Experience with recruitment coordination is an asset but not required.
• Must be legally authorized to work in Canada.

Why Join Venture for Canada?

We offer competitive salaries and robust benefits, including:

• Salary range: $55,000 - 65,000
• Stipend for phone usage
• Comprehensive health benefits plan after 3 months of service and RRSP matching after 6 months of service
• Three weeks of paid vacation
• Summer hours from May to Labour Day
• Additional summer office closures, holiday closures (Dec 25Jan 1)
• Potential to work out of the country/province for up to 1 month annually
• Flexible work hours and a remote work environment
• Professional development funding
• Funding to support the setup of your home office

Location:Virtual, home office must be within Toronto.

Start Date: Early 2026

Deadline to Apply: January 9, 2026 (applications reviewed on a rolling basis)

Internal Job Level: L2/L3

Commitment to Diversity and Accessibility:

Venture for Canada is dedicated to creating a workplace that fits your needs. We encourage applicants from all backgrounds and provide accommodations for accessibility. If you require accommodations, please contact us at kathleen@ventureforcanada.ca.

Additionally, all employees play a role in protecting company and customer data by adhering to the VFC information security policies and procedures.