HRIS Administrator

Job Description

Overview

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, has an opening for an HRIS Administrator to join the Human Resources (HR) team in our Toronto office.

Reporting to the Manager, HR Systems & Data Analytics, the HRIS Administrator will support the integrity, accuracy, and efficiency of HR and payroll data across all offices.

Responsibilities

• Act as the primary HRIS contact for all offices, supporting HR and payroll operations
• Process and maintain accurate HRIS data, including onboarding, offboarding, employee updates, and payroll-related changes
• Audit and validate HR and payroll data, resolving discrepancies prior to payroll processing
• Produce and distribute standard HR and payroll reports to support business decision-making
• Support HRIS initiatives, including system enhancements, upgrades, integrations, testing, and process improvements
• Ensure HRIS data integrity and compliance with privacy and employment legislation (e.g. Personal Information Protection and Electronic Documents Act)
• Provide guidance and training to HR staff and administrators on HRIS procedures and best practices
• Proactively identify and resolve HRIS, payroll, and reporting issues in line with firm policies and legislation

Qualifications

• Post-secondary education in Human Resources, Business Administration, Information Systems or a related field is required
• Minimum 2 years of HRIS administration experience, preferably in a law firm or professional services environment
• Hands-on experience with HRIS systems and payroll processes (e.g., Workday, ADP, Ceridian, UltiPro)
• Experience auditing and validating HR and payroll data
• Familiarity with Canadian employment and privacy legislation

Skills/Abilities

• Exceptional attention to detail and accuracy
• Strong analytical and problem-solving abilities
• Proficiency in Microsoft Office (Excel, Word, Outlook) and HRIS reporting tools
• Excellent organizational skills and ability to manage multiple priorities
• Strong interpersonal and communication skills
• Ability to maintain confidentiality and exercise sound judgement
• Knowledge of HR data governance, best practices, and employee programs and their interdependencies within the HRIS
• Ability to interpret and apply program rules and policies when coding and auditing HRIS data

How To Apply

To apply for this position, please submit your application with your cover letter and résumé directly to our application portal.

Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted.

Other Relevant Application Information

Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.

While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications.

Who We Are

At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

NO AGENCIES OR RECRUITERS PLEASE.