IT Contract Administrator

Job Description

<b>Job Title:</b> IT Contract Administrator (2 Openings)<br><b>Location:</b> Hybrid – Montreal, Quebec<br><b>Job Type:</b> Temporary-to-Permanent (Initial 3–6-month contract)<br><b>Overview:</b><br>We are hiring two <b>Contract Administrators</b> to support one of our major enterprise clients. These roles will be instrumental in maintaining continuity and ensuring effective contract oversight.<br><b>Key Responsibilities:</b><ul><li><b>Contract Lifecycle Management:</b><br>Draft, review, negotiate, and finalize vendor contracts, including <b>high-value and complex agreements</b> with strategic IT suppliers. Ensure all contracts comply with internal policies and legal standards.</li><li><b>Risk & Dispute Management:</b><br>Monitor compliance with contractual terms, manage amendments, and identify potential risks or disputes through detailed contract analysis.</li><li><b>Stakeholder Collaboration:</b><br>Work closely with legal, finance, compliance, business unit leaders, and IT service managers to align contract strategies with organizational goals.</li><li><b>Reporting & Analytics:</b><br>Develop reporting tools to track supplier performance, contract compliance, and value delivery. Support KPI reporting and contract status updates.</li><li><b>Process Improvement:</b><br>Evaluate current documentation and workflows to identify opportunities for automation and efficiency. Promote continuous improvement within the vendor management office.</li></ul><b>Additional Skills & Competencies:</b><ul><li>Proven experience negotiating and managing <b>enterprise-level contracts</b> with large vendors </li><li>Strong understanding of supplier performance management and service level agreements (SLAs) </li><li>Excellent communication skills for internal and external stakeholder engagement </li><li>Project management experience, especially in cross-functional environments </li><li>Proficiency in Microsoft Office; experience with contract management software is a plus </li><li>Ability to work independently, manage multiple priorities, and meet tight deadlines </li></ul><b>Qualifications:</b><ul><li><b>Minimum 5 years of experience</b> in contract administration or a related field </li><li>Bachelor’s degree in business, law, or a relevant discipline </li><li>Experience in IT vendor management is preferred </li><li>Prior experience working in a <b>large corporate environment</b> or supporting <b>enterprise-scale procurement and contract processes</b> is strongly preferred </li></ul><p>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</p><b>EEO Notice </b><p>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.</p><p>Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .</p><p>Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. </p><p>By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</p><b>Privacy Notice</b><p>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. </p><ul> <li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.</li> <li>Virginia residents may access our state specific policies here.</li> <li>Residents of all other states may access our policies here. </li> <li>Canadian residents may access our policies in English here and in French here.</li> <li>Residents of countries governed by GDPR may access our policies here.</li></ul><b>Pay Transparency Notice</b><p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:</p><ul> <li>the individual’s skill sets, experience and training;</li> <li>licensure and certification requirements;</li> <li>office location and other geographic considerations;</li> <li>other business and organizational needs.</li></ul><p>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</p>