Office Coordinator

Job Description

<h3>Job Description</h3><p>Job Description<p><p>The <strong>Office Coordinator </strong>plays a vital role in staffing of our aviation security contracts by coordinating the on-boarding of new employees, including the RAIC clearance process, AVOP training and ensuring the validity of compliances. As a primary contact for new employees joining our team, our <strong>Office Coordinator </strong> supports operational efficiency, serves as a key point of contact for inquiries, and assists with recognition initiatives and team support</p><p><strong> The day to day</strong></p><ul><li>Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.</li><li>Issuing new hire paperwork and electronic filing.</li><li>Facilitating and assisting new employees with applying for their RAIC clearances and parking applications and provide administrative support for a variety of programs.</li><li>Uniform issuance and performing uniform inventory control.</li><li>Assisting operations with scheduling calls when required</li><li>Reviewing Employee Licensing requirements and updating compliances within our human resources information system.</li><li>Assisting the Recruiter with career fairs, onboarding, and other HR-related tasks.</li></ul><ul><li>Manage visitor interactions, reception emails, and social media inquiries professionally.</li><li>Support employee events, meetings, catering, and engagement initiatives.</li></ul><ul><li>Provide reception coverage and Supporting with the Joint Occupational Health & Safety Committee.</li></ul><p><strong>What would you bring?</strong></p><ul><li>2 years of previous experience office administrator and human resources administrator role</li><li>Previous knowledge and experience with airport clearances (including RAIC & AVOP) is an asset.</li><li>Experience working in an airport environment is an asset.</li></ul><ul><li>High attention to detail and the ability to handle multiple priorities in a fast-paced environment.</li></ul><ul><li>The ability to think analytically is essential.</li><li>Excellent time management skills</li><li>Intermediate Excel Skills, with the ability to construct logical tables, populate data, filter, format and use formula functions.</li></ul><ul><li>Proficiency in HRIS systems and Microsoft Office Suite.</li></ul><ul><li>Logical thinker who can apply problem solving skills.</li><li>Ability to work as part of a team, as well as independently.</li></ul><ul><li>Ability to lift and move boxes weighing up to 25 lbs.</li></ul><p><strong>What&#39;s In It for You</strong></p><ul><li><em>Fun Events Year-Round</em>: From big celebrations to small get-togethers, we love finding reasons to celebrate.</li><li><em>Collaborative Culture:</em> Join a supportive, values-driven team where everyone has a voice and wants you to succeed.</li><li><em>Training & Growth Opportunities:</em> Continuous learning is part of who we are, workshops, micro-lessons, mentorship, and hands-on projects that build your skills for today and your career tomorrow.</li><li><em>Purpose-Driven Work:</em> Be part of an award-winning organization recognized for its culture of respect, empathy, and accountability - where every person contributes to making people feel safe.</li></ul><br /><p><strong>Why Join Us?</strong></p><p>At Securiguard, our purpose is simple: to make people feel safe. That commitment starts with fostering an environment where our employees feel supported, valued, and empowered. With a team of over 4,000 security and safety professionals across Canada, we are industry leaders in corporate security, retail, property management, industrial projects, aviation, marine, government, and resource sectors.</p><p>At the heart of our success are our people. That&#39;s why we are proud two-time winners of Canada&#39;s Most Admired Corporate Culture award (2021, 2024) and recipients of the Canadian HR Award for Best Learning & Development Strategy. We believe that diversity strengthens our company, fostering an environment of equal opportunity, fresh ideas, and meaningful solutions for an evolving world.</p><p>At Securiguard, we live by our <strong>R.E.A.C.H</strong>. values:</p><p><strong>Respect · Empathy · Accountability · Courtesy · Honesty</strong></p><p><strong>Ready to join the team? Apply today!</strong></p></p></p>