Property Administrator

Job Description

<p><b>Job Title:</b> Property Administrator</p><p><b>Location:</b> Mississauga, ON</p><p><b>Work Arrangement:</b> Onsite</p><p><b>Contract Duration:</b> 8 Months</p><p>30-35 hourly</p><p><b>Responsibilities</b></p><p>• Respond to tenant inquiries and requests via phone, email, and ticketing system</p><p>• Maintain calendars and coordinate meetings and special events for multiple teams</p><p>• Code invoices and prepare invoice batches for processing</p><p>• Assist with projects assigned by the Property Manager, Engineering Manager, and Property Accountant</p><p>• Deliver exceptional customer service in a dynamic, fast-paced environment</p><p>• Administer contract agreements and input required data for review with the Property Manager</p><p>• Manage conference room reservations and maintain office systems (phones, filing, supply orders, general organization)</p><p>• Create purchase order requests for facilities-related expenses and projects (Nexus)</p><p>• Verify, approve, and file Certificates of Insurance (COIs) for vendors</p><p>• Update Line of Business (LOB), vendor, and staff contact lists</p><p>• Coordinate in-house and vendor services for facilities operations (janitorial, pest control, lamping, carpentry, maintenance)</p><p>• Compose documents such as agreements, correspondence, memos, reports, charts, and tables as requested</p><p>• Upload documents (invoices, COIs) to SharePoint</p><p>• Screen incoming calls, handle routine matters, and escalate calls requiring management attention</p><p><br></p><p><b>Experience</b></p><p>• Minimum 2 years in an administrative support role within a professional office environment</p><p>• High School Diploma or equivalent required; Bachelor's degree preferred</p><p>• Advanced proficiency in Microsoft Office Suite, YARDI</p><p> Excellent customer service skills</p><p>• Strong attention to detail and ability to follow through in a fast-paced environment</p><p><br></p><p>"AI may be used to screen, assess or select applicants for this position".</p>