Proposal Coordinator - Acheson, AB

Job Description

Job Description

Job Description

Primoris Canada delivers major infrastructure projects across the oil, gas, power, petrochemical, and heavy industrial sectors. We support clients through construction, maintenance, fabrication, pipeline integrity, and multi-discipline project execution.

Our project teams focus on engineering, estimating, and construction planning. This role ensures the information, coordination, and organization behind those efforts stays sharp, accurate, and on schedule.

SUMMARY

The Proposal Coordinator is the organizational hub for our pre-construction team. This is a high-level administrative project management role focused on keeping timelines tight, information organized, and deliverables polished.

You do not need construction expertise, success in this role comes from being structured, dependable, detail-focused, and comfortable following up with busy people. If you thrive on checklists, hate typos, and naturally keep others on track, this role will fit you well.

Location: Acheson, AB

Job Type: Full-time – Permanent

Schedule: Monday – Friday (7:30AM to 4:00PM)

Anticipated Start Date: ASAP

WHAT YOU WILL DO

Act as the “air traffic controller” for project bids, moving information, tracking deadlines, and ensuring every proposal is complete, accurate, and professional.

ORGANIZE & MANAGE INFORMATION

• Track incoming requests for quotation (RFQs)/requests for proposals (RFPs), download all relevant documents, verify completeness, and structure folders from clients portal.
• Maintain current libraries for resumes, org charts, project execution plans, and standard proposal content.
• Coordinate with estimators, project managers, and partners to gather required proposal materials.

DRIVE THE TIMELINE

• Build and manage proposal schedules with clear milestones, internal deadlines, and check-in points.
• Prompt team members for their components and ensure nothing slips through the cracks.
• Set up and facilitate kick-off meetings, progress reviews, and final approval sessions.

ASSEMBLE & POLISH DELIVERABLES

• Review proposal requirements and ensure every instruction, form, and mandatory deliverable is addressed.
• Support non-technical writing, formatting, and document assembly.
• Combine files, create consistent formatting, and ensure final submissions are error-free and client-ready.
• Perform technical editing for clarity, consistency, and compliance.

COORDINATE COMMUNICATION

• Serve as the primary point of contact for client correspondence during the proposal cycle.
• Manage requests for information (RFI) communication and maintain an accurate, up-to-date RFI log.
• Submit final proposals on behalf of the Business Development and Preconstruction teams.

SUPPORT CONTINUOUS IMPROVEMENT

• Take ownership of task tracking and always finish commitments on or ahead of schedule.
• Contribute to improving proposal processes and adopting automation tools where they add value.
• Complete additional duties as required to support pre-construction, estimating, and workflow efficiency.

QUALIFICATIONS

EXPERIENCE & EDUCATION

• Experience in administrative support, coordination, office management, or executive assistant roles is ideal but not mandatory.
• Construction or engineering experience is not
• High school diploma required; post-secondary education in business or administration is an asset but not mandatory.

SKILLS & TECHNICAL ABILITY

• Highly organized with a system for managing tasks, emails, and documents.
• Strong proficiency with Microsoft Office (Word, Excel, Outlook).
• Able to format documents, manage templates, and build well-structured PDFs.
• Comfortable working in cloud-based platforms
• Experience with Autodesk Construction Cloud is an asset.
• Exposure to document automation or workflow automation tools is a plus.

WORK STYLE & MINDSET

• Exceptionally reliable, follows through consistently without reminders.
• Detail-driven with strong proofreading abilities.
• Comfortable communicating with internal stakeholders and clients.
• Confident and polite when following up with busy team members.
• Able to manage competing deadlines while maintaining accuracy and professionalism.

KEY ATTRIBUTES

• Highly dependable with disciplined follow-through
• Organized, methodical, and process-oriented
• Strong communicator (written and verbal)
• Proactive problem solver
• Motivated to improve processes, efficiency, and quality of deliverables

BENEFITS

• Healthcare • Dentalcare • Vision care • Healthcare Spending Account • Life Insurance • Weekly pay schedule • RRSP matching • Hybrid WFH

Primoris embraces the belief that our employees are our greatest asset and most valuable resource. We realize that a successful company depends on skilled, happy workers. Because of this belief, we put forth every effort to make Primoris the employer of choice for our employees. Our comprehensive benefits package is among the best in the industry; and company-paid career training contributes to employees’ professional development and advancement.

We thank all applicants for their interest, however only those candidates chosen for further review will be contacted. All applications will be kept confidential and will be retained for future consideration.