Tender Coordinator

Job Description

<p>Job Title: Tender Coordinator</p><p>Reports To: Director of Cost & Commercial Construction</p><p>Department: Construction</p><p>Position Summary</p><p>We are seeking an experienced Tender Coordinator to join SmartCentres REIT Construction team. As a Tender Coordinator, you will play a crucial role in managing and coordinating the tendering process for construction projects within our organization. The ideal candidate should have a strong background in CCDC contracts and possess expertise in utilizing the Autodesk Construction Cloud suite, particularly TradeTapp and BuildingConnect.</p><p>Responsibilities:<br><br>The specific duties and responsibilities for this position include but are not limited to the following:</p><ul><li>CCDC Contract Management: Utilize your in-depth knowledge of CCDC contracts to review, interpret, and administer contract terms and conditions throughout the tendering process.</li><li>Tender Coordination: Coordinate the entire tendering process, from initial request for qualification (RFQ) to bid evaluations and contractor selection. Ensure compliance with internal policies, project deadlines, and regulatory requirements.</li><li>TradeTapp Expertise: Utilize Autodesk Construction Cloud's TradeTapp platform to analyze and evaluate contractor qualifications, financial stability, and risk profiles. Provide comprehensive reports and recommendations based on TradeTapp assessments.</li><li>BuildingConnect Management: Leverage Autodesk Construction Cloud's BuildingConnect platform to efficiently manage project documents, including plans, specifications, and addenda. Collaborate with internal stakeholders and external contractors to ensure accurate and timely document distribution.</li><li>Vendor Management: Maintain relationships with existing contractors and identify new potential vendors through TradeTapp and other resources. Collaborate with procurement teams to ensure the selection of qualified, reliable, and cost-effective contractors.</li><li>Documentation and Reporting: Prepare and maintain accurate documentation throughout the tendering process, including RFPs, bid evaluations, contract summaries, and correspondence. Generate regular reports and updates to project stakeholders.</li><li>Cross-functional Collaboration: Collaborate with various internal teams, including project managers, legal counsel, procurement, and finance, to ensure seamless execution of the tendering process and adherence to organizational policies.</li></ul><p>Academic/Professional Requirements: </p><ul><li>Civil Engineering Degree is preferred.</li><li>Additional designation and/or certification is considered an asset.</li></ul><p>Required Skills/Experience: </p><ul><li>Minimum 2 years experience in related construction profession as tender coordinator.</li><li>Understanding of construction drawings and specifications.</li><li>Proficiency in utilizing Autodesk Construction Cloud suite, with a focus on TradeTapp and BuildingConnect is preferred.</li><li>Strong understanding and practical application of CCDC contracts and tendering processes.</li><li>Excellent oral and written communication skills and must possess the ability to effectively communicate across all levels of management within the Company as well as outside the organization;</li><li>Excellent organizational skills and attention to detail.</li><li>Strong analytical and problem-solving abilities.</li><li>Effective communication and interpersonal skills to collaborate with internal and external stakeholders.</li><li>Ability to work independently and prioritize tasks in a fast-paced environment.</li><li>Proficiency in utilizing Microsoft Office Suite, including Word, Excel, and PowerPoint.</li><li>Experience in working with SharePoint for document management, collaboration, and version control.</li></ul><p>Values</p><p>The Tender Coordinator must be client focused, advocate and communicate a positive image of the company, both internally and externally. The Tender Coordinator shall take accountability for decisions made and conduct oneself in a respectful and ethical manner in representing the Trust's interests. The Tender Coordinator shall demonstrate entrepreneurialism and behave like an "owner" in carrying out daily tasks and responsibilities; demonstrating creativity and resourcefulness in achieving desired results. The Tender Coordinator is expected to be a team player and work effectively with colleagues and associates in terms of input, sharing of ideas and working to achieve common goal.</p><p>We are an equal opportunity employer committed to an inclusive and accessible recruitment and selection process. If you are contacted about an employment opportunity, please advise if you require accommodation.</p>