UKG Timekeeping Lead

Job Description

Position Summary:

We are seeking an experienced UKG Timekeeping Lead to lead the strategic oversight and day-to-day operations of payroll and workforce management systems. The ideal candidate will have deep expertise in UKG Pro (formerly UltiPro) and UKG WFM, with a proven track record of system optimization, compliance management, team leadership, and process improvement.

Key Responsibilities: Payroll Management:

• Oversee all aspects of payroll processing for hourly and salaried employees using UKG Pro.
• Ensure compliance with federal, state, and local payroll regulations and tax laws.
• Manage payroll audits, reconciliations, year-end processing, and reporting (W-2s, 941s, etc.).
• Coordinate with Finance and HR to ensure data integrity, funding, and reporting accuracy.
• Handle complex payroll situations, garnishments, retro pay, and multi-state tax scenarios.

Workforce Management (WFM):

• Lead the configuration, maintenance, and optimization of UKG WFM (Timekeeping, Scheduling, Accruals).
• Partner with HR and Operations to ensure WFM setup aligns with labor policies, union rules, and compliance standards.
• Monitor system accuracy related to hours worked, overtime, shift differentials, and paid time off.
• Drive user adoption, training, and ongoing support for timekeepers and managers.

Team & Project Leadership:

• Manage and mentor payroll and HRIS staff or third-party providers.
• Lead UKG system upgrades, enhancements, and module rollouts.
• Collaborate with IT, HR, Benefits, and external vendors to improve system performance and user experience.
• Own documentation, SOPs, and change control for payroll and WFM processes.

Required Qualifications:

• Bachelor’s degree in Business, Accounting, HR, or a related field.
• 7+ years of progressive payroll experience, with at least 3 years managing UKG Pro Payroll and WFM systems.
• Strong knowledge of FLSA, wage and hour laws, and multi-state payroll/tax regulations.
• Experience with system configuration, testing, and reporting (BI tools, Cognos, etc.).
• Excellent analytical, problem-solving, and communication skills.
• Proven ability to lead cross-functional projects and manage vendor relationships.

Preferred Qualifications:

• UKG Pro and WFM certifications (Timekeeping, Payroll, etc.).
• Experience with large-scale payroll environments (1000+ employees).
• Familiarity with union environments, complex scheduling, and ACA compliance tracking.
• Knowledge of integrations with Finance, HRIS, and Benefits systems.

Why Join Us?

• Be a key driver in modernizing and scaling our HR technology landscape.
• Opportunity to lead impactful UKG initiatives across payroll and timekeeping.
• Competitive salary, bonus, and benefits package.
• Supportive leadership and culture committed to digital transformation and employee experience.